Constitution and By-Laws

CONSTITUTION AND BY-LAWS
OF THE
GREATER CALIFORNIA SOCIETY OF POULTRY FANCIERS

 

ARTICLE I

NAME:

This organization shall be know at the Greater California Society of Poultry Fanciers and shall be abbreviated G.C.S.P.F.

 

ARTICLE II

OBJECT:

1. The object of the club shall be to promote the interests of purebred poultry.

2. To support and assist in poultry exhibitions, educations and good fellowship among breeders and fanciers everywhere.

3. To further the breeding of fine poultry and to foster fair dealings in our society with others at all times.

4. To hold an annual poultry show.

 

ARTICLE III

MEMBERSHIP:

1. Membership shall be open to any person who supports the objectives of the society and is of good public repute.  There shall be two (2) types of membership in the society:

A. Regular

B. Family

Each person who is a Regular member shall have one (1) vote.  A Family membership shall have one (1) vote for each adult (over eighteen (18) years of age), not to exceed two (2) votes per Family Membership.

Membership fees for the different types of membership shall be determined by the Board of Directors.

2. Applications for membership shall be accompanied by the required dues for one year.  The membership year shall be from February 1 to January 31, of each year.  Any member who shall be delinquent for a period of thirty (30) days after due notice, shall automatically be dropped from membership.  A reinstatement shall be accomplished in the same manner prescribed for new members.

3. Any member may be expelled for conduct inconsistent with and detrimental to the objects, interest and welfare of the club.  Such expulsion shall require a 4/5 vote of the Board of Directors and only after due notice and hearing by said Board. 

4. An expelled member can be reinstated only upon application and subject to a 4/5 vote of the Board of Directors or 3/4 vote of members present at a General meeting.

5. Any Regular or adult Family *Active member who has paid their dues and is in good standing shall be entitled to vote, to hold office, to serve on committees, to petition and to receive all other benefits of membership.  Members under the age of 18 shall not be eligible to vote or hold elective office.  *An Active member is defined as a member who attends at least 5 meetings per year.

6. Members delinquent shall be removed from the mailing list and shall lose their voting rights and other privileges after 30 days written notice.  No member of this society may transfer their membership, or any right arising there from, to any other person.

 

ARTICLE IV

OFFICERS:

1. The elected officers of the society must be members in good standing and shall consist of (a) president, vice president, recording secretary, treasurer, five (5) directors and two (2) alternate directors.  Their terms shall run for one (1) year.

The corresponding secretary shall not be an elected officer, but shall be appointed by the president.

A. The President shall be the principal officer of the society and shall perform the following duties:  Call and preside at meetings; appoint, with the approval of the Board of Directors, all committees; serve as ex-officio member of all committees – with the exception of the nominating committee – and in case of a tie vote between the Board of Directors the President shall cast the deciding vote; represent the society and promote its interests and welfare.

B. The Vice-President shall assist the President in the performance of his duties and shall perform the duties of the President whenever the President is unable to do so.  He or she shall be an ex-officio, but non-voting member of the Board of Directors.  In the event that the Vice Presidency is vacated, a replacement shall be selected by the Board of Directors, to serve until the next election.

C. The Recording Secretary shall keep minutes of all regular and special meetings of the society, and shall serve as an ex-officio, non-voting member of the Board of Directors; shall keep a complete, accurate and up-to-date file of the addresses and status of each member; shall certify candidates for elections; shall preserve all past records of the society and serve as membership chairman.

D. The Treasurer shall be responsible for the maintenance and security of the society’s funds and assets; shall collect monies due to society; issue receipts for same and disburse society’s funds as authorized by the Board of Directors and/or General Meeting; paying the check signed by the Treasurer and co-signed by the President or member to be chosen by the Board of Directors; all checks shall be approved by the Board of Directors or the General Meeting; shall furnish bi-monthly reports to the Board of Directors and to the membership of the society’s financial activities and shall make records of the office available for inspection by the Board of Directors or by Regular members up request.

 

ARTICLE V

APPOINTIVE OFFICES:

The following offices shall be appointed by the President with the consensus of the Board of Directors:

1. Corresponding Secretary may be a serving elected officer of the society.  He or she shall conduct all correspondence of the society and shall keep a file of such correspondence.

2. The Editor of a little Fowl Talk shall be responsible for a minimum of a semi-annual publication of a little Fowl Talk, the official organ of the society.

3. The Newsletter Editor is responsible for publishing the monthly newsletter which will consist of the minutes of the meetings of the Board of Directors and the General Meeting and all other pertinent information.

4. The Show Superintendent is responsible for overseeing all activities of the society’s annual show.

5. The Show Secretary shall be responsible for receiving, processing and reporting entries and results of the annual show.

6. The Banquet Chairman shall be responsible for planning, set up and supervision of the banquet held in conjunction with the society’s annual show.

7. The Elections Committee shall consist of the Recording Secretary and 2 other members.  Their responsibilities are to certify candidates for election.  The Active members attending the May meeting will then vote for the slate of officers.

 

BY-LAWS

ARTICLE I

OFFICE:

1. The terms of the elected officers shall be one year, commencing May 1st.  Each officer shall serve the term to which he or she is elected, or shall serve until his successor is elected or appointed or until his or her office is vacated due to death, resignations or expulsion.

2. No person shall remain in office if he or she misses three (3) consecutive meetings without adequate excuse and may be replaced by the President with the approval of the Board of Directors.

3. No member shall hold more than one (1) elective office concurrently.  There shall be no restrictions on the holding of more than one appointive office.

4. Elections procedures:  Prior to any regular or special elections, the Nominating Committee shall cause to be distributed to all members a notice specifying which officer-ships are to become vacant and advising members that they may (prior to a certain date which shall be specified) nominate any regular member in good standing.

A. In addition, the Nominating Committee shall nominate for the election one or more persons to run for the following offices President, Vice President, Recording Secretary, Treasurer, the five (5) members of the Board of Directors and two (2) alternate Directors.

B. The number of Directors shall be five.  A quorum for taking actions in the name of the Board shall be four.  There shall be five regular directors, a first alternate and a second alternate director.

C. The Recording Secretary shall ascertain whether each candidate that has been nominated by the committee has met all eligibility requirements and shall obtain the assent of each person nominated to be so designated.  The Recording Secretary shall restate the names of all duly nominated and certified persons who have assented to nominations, and clearly indicating how many persons from each group of nominees may be voted for, prior to the vote.  

D. The procedures herein described shall be applied as appropriate to any  proposed amendment to the Constitution and By-Laws on any initiative, referendum, or recall.

ARTICLE II

FEES:

Membership fees shall be $10.00 for Regular membership or Family membership.

ARTICLE III

INITIATIVE, REFRENDUM AND RECALL:

The members of this society shall have final authority over the affairs of the society through the rights of initiative, referendum and recall, for which specific procedures shall be prescribed in the Constitution and By-Laws.  The officers of the society shall be bound by any action taken by the members pursuant to this article.

ARTICLE IV

PARLIAMENTARY AUTHORITY:

The rules contained in the current edition of Rules of Order by Henry M. Roberts shall govern the society in all cases to which they are applicable and in which they are not inconsistent with the Constitution and By-Laws or any special rules of order which the Society may adopt.

ARTICLE V

AMENDMENT:

1. This Constitution may be amended by a two-thirds (2/3) vote of the Active membership voting at a regularly scheduled meeting.

2. Proposals to amend the Constitution and By-Laws may be made either by the Board of Directors or by petition signed by at least five (5) percent of the Regular members in good standing.